IDE

2024 GU

!

LEADERSHIP

DELEGATION

• Assign a lead with apparent authority and responsibilities.
• Senior Producers need to point and lead, not carry items.

SITE FAMILIARITY

• Immediately gather the team for a walkthrough.
• Bring a print out of the deck and map.
• Ask the team to pull out their notes app on their phones.
• Make note of dumpsters, talent, ambulance route, power, and stage.

EVENT TIME MANAGEMENT

• Time is of the essence for both on-site and off-site production.
• Review event schedule and communicate breaks.
• Understand local overtime laws and policies.

RADIO EQUIPMENT

• Always provide radios with earpieces upon arrival.
• Keep messages clear and to the point.
• Sign in and out radios with numbers.
• Charge radios while not in use.

OPERATIONS ZONE

• Set up the back of the house with the essentials laid out on the table. This includes:
  • Cleaning supplies, headlamps, zip ties, extension cords, tools, tape, wire, snacks, and water.
• Foster accountability.
• Review resource usage for optimization.
• Break down boxes and recycle or reuse them for load-out.

EXCHANGE CONTACT INFO

• Encourage everyone to share a selfie and their name in a group text or in Slack.

RESOURCE MANAGEMENT

• Gather feedback for improvement and document equipment issues for maintenance.
• Delegate post-event cleanup tasks and ensure proper organization.
• Perform a final walkthrough to check cleanliness and equipment.

POST-EVENT ORGANIZATION

• Perform a final walkthrough to check cleanliness and equipment.

SAFETY + EMERGENCY

• Emphasize safety protocols, including:
• Be aware of water hazards and electrical issues.
• Show the team fire exits, security measures, and the location of first aid kits, propane, and heat lamps.

CONTINGENCY PLANNING

• Create a contingency plan to address potential obstacles such as technical issues, inclement weather, or schedule modifications.
• Maintain a backup plan for unforeseen circumstances.